Challenge
The company’s internal SharePoint platform required frequent manual updates, leading to inefficiencies in employee recognition, project tracking, and communications. Keeping employee milestones, such as service awards, new hire spotlights, and birthday notifications, up to date required significant administrative effort.
Additionally, the company’s project tracking system was paper-based, making it difficult for teams to access and update project details in real time. The intranet’s user interface also had inconsistencies, particularly with banner resizing issues, affecting branding and overall user experience.
Without a streamlined system, employee recognition efforts were disorganized, limiting engagement in the “Brags and Bravos” section, a key part of the company’s culture. To address these challenges, the company needed a scalable, automated solution that would improve internal communications, enhance project visibility, and ensure consistent branding across SharePoint.
Solution
Technology Partners designed and implemented a SharePoint automation strategy, introducing workflow enhancements, UI improvements, and a digital project tracking system.
The employee recognition process was fully automated, ensuring service awards, new hire spotlights, and birthday notifications were updated in real time. This eliminated the need for manual data entry, allowing HR and administrative teams to focus on higher-value tasks.
A new online project tracking system replaced the paper-based approach, enabling real-time updates, improved accessibility, and better collaboration across teams. The system provided a centralized hub for tracking ongoing initiatives, ensuring that project details were consistently available and up to date.
Technology Partners also addressed branding inconsistencies by resolving banner resizing issues, ensuring a cohesive and professional look across the intranet. Enhancements to the Brags and Bravos section improved content organization, encouraging greater employee participation and engagement in company-wide recognition efforts.
Results
The SharePoint optimization project significantly improved efficiency, employee engagement, and internal communication.
By automating workflows, the company eliminated time-consuming manual updates, allowing administrative teams to redirect efforts toward strategic initiatives. The new project tracking system provided a centralized and easily accessible view of ongoing initiatives, ensuring that teams could collaborate more effectively.
With UI enhancements and structured employee recognition programs, employees felt more connected and valued, leading to higher engagement and participation in internal communications. The improved intranet experience also reinforced branding consistency and professionalism, strengthening internal culture and communication efforts.
Key Outcomes
- Automated SharePoint workflows, reducing manual administrative work.
- Enhanced employee engagement, improving participation in recognition programs.
- Centralized digital project tracking, increasing accessibility and collaboration.
- Standardized UI and branding, creating a more cohesive intranet experience.
- Improved internal communications, making company-wide updates more efficient.
